ASMS Graduation Day 2020

ASMS Virtual Graduation

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Schedule

  • 10:30 AM – Doors Open at The Hangout (please arrive promptly at 10:30 AM)
  • 10:30 AM – Check-In Opens
  • 10:55 AM – Check-In Closes
  • 11:00 AM – Ceremony Begins
  • 11:20 AM – Senior Class Line Up mid-Ceremony (this is an approximate time)
  • 11:45 AM – Ceremony Ends, Senior Class Picture on the Stage (this is an approximate time)
  • 3:00 PM – Video Graduation
  • 4:00 PM – Senior Class Zoom Party

ASMS Graduation Day will include the following options for celebration:

Graduation 1: In-person Ceremony, May 22 at 11:00 a.m., The Hangout in Gulf Shores, AL

This in-person ceremony will include components of the traditional ASMS ceremony but will be altered due to health and safety precautions. All persons attending this event are required to wear a mask.  Please remember the six-foot social distancing rule must be followed before and during the ceremony. In order to protect the safety of all involved, we are limiting additional guests to no more than 4 immediate family members of the graduate (1 graduate and a max of 4 family members for a total of 5 attendees). All graduates will be asked to RSVP for themselves and their guests, and those who do not RSVP by the deadline will not be permitted entry.

The deadline to RSVP is Monday, May 18 at 11:30pm. See below to complete the RSVP form and for additional information.

Per CDC guidelines, anyone in a high-risk group should not attend, including older adults and anyone with a serious underlying medical condition. Anyone feeling sick or who has a fever should stay home and should not attend.

Graduation 2: Video Ceremony, May 22 at 3:00 p.m., ASMS Website, and Facebook page

The prerecorded video ceremony, which will be produced by a professional, will be broadcast on our website and the ASMS Facebook page. This ceremony will most closely mirror the traditional ASMS graduation ceremony. It will follow the traditional order of exercises and include speeches from all of our speakers. Graduates will be announced as they would at an in-person ceremony with their cap-and-gown photo and information appearing on screen. The video can be played at any time after it is posted and will be downloadable.

Senior Zoom Celebration

Senior Class Sponsors will also host a post-graduation Zoom party at 4:00 p.m. following graduation. Seniors can log on and celebrate with one another as well as their faculty and staff members who are unable to attend the in-person ceremony. 

Join Zoom Meeting

https://zoom.us/j/95543025263?pwd=aWJ5WFFkNVhwV25taGJhV2cxSGhpUT09

Meeting ID: 955 4302 5263

Password: 020871

ASMS Auditorium Photo Op

The ASMS Auditorium will be open for photo opportunities on Thursday, May 21, and Friday, May 22. The deadline to sign up has passed.

Seniors and families may enter through the main entrance to campus (Bedsole Building). Campus security will have a copy of the sign up list and will let you in. During your 20 minute time slot, you may take pictures in the auditorium or on the front steps of the auditorium. You are not permitted to wander to other rooms, buildings, or areas of campus as this poses a health and safety risk. You must leave the internal area of campus by the end of your time slot. If you remain past your time, security will escort you out. Feel free to take pictures at the main school sign outside the Bedsole Building before or after your time slot.

Please note: A professional photographer will not be present. Families and students must take their own photos.

In-person Ceremony Venue

Graduation will take place in the outdoor patio area of The Hangout located at 101 E Beach Blvd, Gulf Shores, AL 36542.

Attire

All graduating seniors are welcome to participate in the in-person graduation ceremony. Graduates must be dressed in cap and gown and adhere to the dress code listed below.

Women’s Graduation Attire 

  1. Dresses or very dressy shorts may be any color but cannot be shorter than 2 inches above the knee. Strapless dresses are not permitted.
  2. Shoes/sandals must be “dressy” and may be any color. Flip-flops, athletic shoes, and boots are not permitted. Shoes must have a back to prevent “flopping” as you walk. Heels should not be higher than 3 inches.
  3. A protective medical face mask.

Men’s Graduation Attire

  1. Shirts must be a solid color and can be long or short sleeved. Patterns, flowers, checks, stripes, etc. are not permitted.
  2. Pants or shorts must be “dressy” and may be black, navy, or khaki in color. Blue jeans, athletic pants, denim pants, etc. are not permitted.
  3. Shoes must be “dressy” and black, navy or brown in color. Sandals, flip-flops, and athletic shoes are not permitted.
  4. A protective medical face mask.

 Regalia

  1.       Seniors must wear their official blue ASMS graduation gown and mortar board cap issued by the school.
  2.       Seniors must wear the official white ASMS graduation stole issued by the school.
  3.       Seniors may wear colored cords* to signify membership in National   Honor Societies: blue and gold for the National Honor Society; blue, white, and red for the Société Honoraire de Français; black, red, and gold for the Deutsche Ehrenverbindung; crimson and gold for the Latina Honoris Societas; and red and gold for the Sociedad Honoraria Hispánica.
  4.       Seniors are only allowed to wear up to three cords and no more. If you have more than three, you must select your three favorites to wear.
  5.       Seniors can wear any Honor Society pins if they have them. 
  6.       Seniors can wear the National Honor Society stole.
  7.       Seniors who are members of nationally recognized service organizations can wear a cord or pin, but they must not exceed the three-cord limit.
  8.       Seniors are not permitted to wear any stole other than the official ASMS graduation stole or NHS stole.

*Note about Cords and Stoles:  We understand that, in ideal circumstances, students would prefer to wear the complete graduation regalia they have earned during their time at ASMS. However, supply lines and staffing are unreliable during this historic pandemic, and ordering large shipments from official honor society shops has proven challenging. We are taking steps to get as many graduation cords for as many societies as we can, but we cannot guarantee that all will arrive in time for the May 22 graduation ceremony. Given the nature of this historic pandemic, we ask for students and their families to be understanding about any optional regalia items that do not arrive in time. 

 With the permission of the chapter’s faculty/staff sponsor, the student may order and wear cords from an online retailer of their choice. Cords from the National Honor Society and the language honor societies are either in hand or en route. We are working on Beta Club orders at present. 

Traffic and Parking

Due to Memorial Day weekend, beach traffic will be heavily increased. It is strongly advised that all ASMS graduation attendees plan for an additional 2 hours of travel time to the venue.

Parking at The Hangout is very limited. The venue has two parking lots available for guests. Signs will be placed at the entrance to these lots. If these lots are full, there is a strong possibility that guests will have to park farther away and walk to the venue. We advise all guests to arrive early!

Click the google links for directions to these lots:

Parking Lot 1 is located directly next to The Hangout venue. 

Parking Lot 2 is the grassy lot located across the street from The Hangout venue.

Handicap parking is extremely limited as well. If you have a guest attending who needs accommodations for walking, please plan to drop that guest off at the entrance to the venue and then proceed to park.

After the graduation ceremony, guests who wish to remain at The Hangout or spend time at the beach are permitted to stay in their parking spots from the ceremony.

Parking Pass

A parking pass is REQUIRED for all vehicles that are parked for the ceremony. All ASMS guests must print and place the graduation parking pass in the front window of their vehicle. Parking passes will be e-mailed on May 20 to graduates who RSVP.Parents /Guardians- please be sure your student downloads and prints the pass for your use.

RSVP, Check-In, and Entry

The Hangout staff members will open doors promptly at 10:30 AM. All ASMS graduation attendees should arrive prior to 10:30 AM, so that check-in runs efficiently. The ceremony will begin promptly at 11:00 AM.

Check-in will take place at the parking lot gate for The Hangout (pictured here). There will be a sign at this gate entitled “ASMS Graduation.” If you do not see this sign, you are at the incorrect gate.

IMPORTANT: All graduates must RSVP for themselves and their guests, and those who do not RSVP by the deadline will not be permitted entry.

The deadline to RSVP has passed.

We are limiting additional guests to no more than 4 immediate family members of the graduate (1 graduate and a max of 4 family members for a total of 5 attendees).

Per CDC guidelines, anyone in a high-risk group should not attend, including older adults and anyone with a serious underlying medical condition. Anyone feeling sick or who has a fever should stay home and should not attend.

Both The Hangout and ASMS staff members reserve the right to refuse any individual entry for any reason.

Venue Seating and Social Distancing

Guests may be seated at a table of their choice. Graduates should sit with their family members until called upon for line up. Tables are socially distanced from one another. Interactions with other guests should be limited to conversation at a safe social distance and should not include physical contact, including hugs or handshakes. If all chairs or tables are filled, some guests may have to stand. Again, arrive early!

A special thank you to The Coca-Cola Company for donating water bottles for our guests to enjoy at the ceremony.

Ceremony Logistics

  • Seniors will sit with their families for most of the ceremony.
  • After the student speeches, Seniors will be called to line up for the presentation of diplomas.  
  • Processional order: Students, in order to have the ceremony run smoothly, we need your help! We will be sending you the processional order prior to graduation. It is imperative you know who is in front of you and who is behind you. We will NOT have the opportunity to practice or spend time lining you up.  The order will be sent to you next week.
  • Once you are lined up, Mrs. Godwin and Mrs. Phillips will direct you to the stairs at the rear of the stage.  Please do not go up the stairs until they direct you to do so.  
  • Once on stage, and your name is called, please walk to the front of the stage, pick up a diploma off the table, pause, face the front of the stage and have your picture taken, then proceed to the rear of the stage.
  • You will enter and exit the stage via the same staircase.  Do not enter or exit the stage until directed to do so by Mrs. Godwin or Mrs. Phillips.
  • Once you leave the stage, return to your seat with your family.  
  • We will attempt to get a group photo at the end of the ceremony by calling the graduates back on stage.  Participation is voluntary.  

* Note: We are working on securing a professional photographer. However, due to health and safety constraints, we cannot guarantee we will have one present. Therefore, we encourage family members to bring their own cameras to photograph their graduate.

IMPORTANT Reminders

  • Masks are required for all participants – seniors, families, faculty, staff, etc.  
  • Parking passes are required for all vehicles in the Hangout Lots. 
  • Guests are responsible for bringing their own sanitizing materials (wipes, hand sanitizer, etc.)
  • There will be blank “thank you cards” and pens on the tables at graduation.  We will be presenting Mr. Zislin with these at the end of the ceremony.  Please have each member of your family write a card to Mr. Zislin.  There will be a basket on the check-in table where you can place your completed card(s).  Please get them to the check-in table before the ceremony begins.

Questions?

For all questions related to ASMS graduation, please e-mail newsletter@asms.net. Thank you!

We look forward to celebrating the Class of 2020!